We are committed to making UNLV’s website accessible to the widest possible audience, including individuals with disabilities. We strive to meet or exceed the Web Content Accessibility Guidelines (WCAG 2.0 A & AA) established by the World Wide Web Consortium (W3C) and use the Accessible Rich Internet Applications (ARIA) specification. Our efforts are in alignment with NSHE’s Policy for Information and Communications Technology Accessibility.

We require that all content posted to the UNLV website be done so in ways that meet these requirements. To learn more about creating accessible content, we recommend that you attend the Foundations of Accessibility Training through the Office of Accessibility Resources.

Academic and administrative units will be listed by their unit name (e.g., Political Science will be listed under “P”). Since the directory has a search function, additional entries under different letters are unnecessary and only serve to make the directory harder to scan.

Allowed: Philosophy, Department of
Not Allowed: Department of Philosophy

Conference websites do not fall within our scope of services. If your unit is hosting a conference, we can build a single page within your unit’s existing website. The scope and expectations will be discussed at the beginning of the project. If your site will need a registration system, please obtain this service from a third-party vendor as we are not able to build this functionality.

Date-specific information should not be posted as static content within websites. This includes things like date-specific deadlines, schedules, workshops, training sessions, and events.

If you have date-specific events, you can submit them to the Master Calendar. The events can then be pulled into the client’s website through an event token and will drop off automatically after the events have passed. For this reason, clients should not request a static page to highlight their events. An exception may be made for events that are recurring (e.g., an annual event) and must meet the following criteria:

• Only non-date-specific info will be allowed on the static page, such as a brief description of the event
• Date-specific information will need to go into the master calendar of events and then get pulled into the static page
• Registration/RSVP links must be placed within the calendar events entry because they are date-specific

Please be mindful of deadlines posted in your website. If there is a recurring deadline, please use that instead of a specific date, as that may get outdated (e.g., First Friday of March, versus March 1, 2019).

We cannot duplicate content on multiple pages of your website. If you need to refer back to something on another page, we can link back to the first instance. Likewise, we cannot copy content from another website and place it on yours. Please link to the other site's page if you need to reference that content.

• UNLV uses higheredjobs.com as the official website for posting job vacancies, so we cannot create similar job announcement pages within your website. If there is a job posting that you would like to highlight on your site, please post it in your Announcements section.
• UNLV Career Services is the official office for hosting job and internship listings for students and alumni. We cannot create similar job announcement pages within your website.

We cannot link from unlv.edu-hosted websites to retail sites that are selling merchandise (books, music, clothing, etc.)

Links will only open in a new tab/window if the link is pointing to an external page.

The following rules apply to items that can be included in a site's primary navigation:

• Menu items must link to webpages within the unit's website. Navigation items intended to lead people to another site can link to an internal "jump page" that has brief information about the new site with a link to the external page. This alerts users that they are leaving the site and ensures that links do not create accessibility issues for people using screenreaders to navigate the site.
• Navigation links must point to a webpage. They cannot link to PDFs, flyers, images, or other types of files.
• Icons, logos, and other types of graphics are not permitted in the navigation area.

• One directory page per individual is allowed. For individuals who are affiliated with more than one academic or administrative unit, we recommend using your main office location for your contact information. You can update your bio to reflect your various affiliations. In cases in which different units want different contact information or bios displayed on their pages, we will defer to the wishes of the person whose directory listing it is. Unfortunately, we cannot customize an individual’s entries for different directory listings.
• People pages are not intended to replace faculty members' personal websites. Faculty members are encouraged to manage their own sites to promote their activities and publications. Free website hosting is available on the UNLV Faculty Server. For those who do not wish to maintain a separate website, you are welcome to submit a PDF of your curriculum vitae and selected publications.
• Photos must be high-quality headshots. The minimum size is 450x450 pixels.

Photos submitted for use on the website must meet the following requirements:

• Professional quality
• Minimum sizes:
  • 2000x1333 pixels - heroes (large photos typically used on site homepages)
  • 450x450 pixels - employee bio pages
  • 768x512 pixels - placement elsewhere besides the hero
• Sharp images (not blurry or grainy)
• Good lighting and contrast
• Be free of any copyright restrictions
• Employee Directory images need to be headshots in order to be included on their bio pages
• QR codes are not allowed

If a unit changes its name, we are not allowed to change it on the web until an official Provost’s Alert has been sent out. Once that alert has been sent to campus via UNLV Official, you can request we make the changes throughout the UNLV website.

• When revamping a site, gather all of your content beforehand and submit the complete package to Web & Digital Strategy at the same time. We will not begin production on a project until the complete content (text, images, documents) has been submitted.
• Be sure to edit and finalize your content before you submit it. Only minor updates should be needed after production has been completed.
• Content drives design. Web & Digital Strategy reserves the right to design the site to best fit the submitted content.

In order to update documents already posted on your site, you will need to provide a revised document to replace the old one. We cannot edit existing documents.

We do not re-create newsletters as static pages within a website. You can link to them from your site, but they need to be saved as accessible PDFs. Alternatively, if you are using an email marketing service such as MailChimp or Constant Contact, check with your vendor to see if a web version is available that we can link to.

We do not build out catalogs, manuals, strategic plans or reports, policies, bylaws, faculty/staff/student publication lists, or handbooks as static web pages. Please provide these documents as accessible PDFs.

Publications uploaded to ISSUU do not meet NSHE accessibility policy and UNLV standards. Instead, we can upload an accessible PDF version of your publication to your website.

• Most maintenance requests will be completed within a day. Lengthy requests such as requests for new sections or complicated layouts will require additional time. Please allow up to two weeks for minor development projects (e.g., adding a new section, extensive revisions, etc.)
• When you submit a work request for changes to an existing page, please be aware that those edits will be made directly to the live site and not to a draft page for review and approval.
• If you submit a work request asking for new pages to be created, we can either build them and make them live immediately or create a draft for you to review and approve.

This module is ideal for posting brief and timely news items, such as department announcements, job vacancies, award recipients, faculty books, lectures, or any other type of information a department would like to highlight. Announcements stay up on the site for a period of one year and are then removed. Since departments manage this section themselves, they can post announcements immediately without needing to submit a maintenance request.

Please note that attachments need to meet our accessibility standards, and are subject to be removed by Web & Digital Strategy should they not pass the accessibility check. QR codes are not allowed. Flyers are not allowed.

If announcements do not meet our standards and accessibility requirements, permissions may be revoked.

Event listings are not appropriate for this section. Instead, the Master Calendar should be used (see Events).

Full articles are not appropriate for this section. Instead, coordinate with the editorial team.

To include an event on your site, submit your event to the Master Calendar. Indicate in the Special Instructions section that the event should be tagged for your department. The event will then be pulled into your site automatically.

We cannot link to a Google doc or embed Google folders on the website.

Linktree pages are not allowed to be added to a unit's website.

If you need to post a custom map on your website, we recommend creating your map in Google’s My Maps.

• About My Maps
• Detailed Instructions

Additional instruction pages are available in the menu on the right hand side of the page.

By creating a custom map, you will enable us to either embed or link to the custom map when you’re done. As the project progresses, you will be able to edit the map to show changes. Future edits can be made on Google and they will be reflected automatically on your site.

Instructions

1. Go to Google map and click Share (see graphic)
    

   

2. That will open a new window and you will need to choose Public on the web as the option. Click Save and the map should work.

Clients should choose a social media platform to create their galleries. We recommend Instagram, but Facebook, Flickr, or another platform is fine, too, as long as the gallery can be viewed without requiring a login. After creating your gallery, send the link to the web team so that we can highlight it on your website.

• Clients should host their videos on their unit’s YouTube account (or another third party site like Vimeo). Web & Digital Strategy will not manage client video accounts.
• If there is any dialogue in the video, captions must be added to meet accessibility requirements. YouTube has an autocaption feature, but it is not 100% correct. Auto-captioned videos must be checked for accuracy.

Heroes are typically used as the large photo on the homepage of a website. A short heading and text are often placed over the image. In some cases, a short video is used rather than a photo.

Hero content must meet specific guidelines:

• High resolution
• Professional quality
• 2000x1333 pixels or larger
• Horizontal format (wide rather than tall)
• Free of text or alterations made with image-editing software
• Up to five images can be used in a rotation

• Hero videos are an option, but there are strict requirements that must be met. Contact Web & Digital Strategy if you would like to explore this option. Some things to keep in mind:

  • The content must be free of any copyright restrictions
  • The video must be slow-moving
  • There is no audio allowed in the video
  • The video’s content must contain minimal text
  • There is a maximum time-limit (15-30 seconds)
  • The video must be provided in the following formats:
    • MP4 (H264 codec)
    • WebM (VP8 codec)
  • Each video file cannot exceed a 10MB file size